Covid-19 Guidance and Protocol for Exchange Visit

Emergency contacts: 

Sarah Watson: +254 (0)722 272 813

Ivy Wairimu: +254 (0)700 229 820

Adele Emmett: +44 (0)7957 636 452

General guidance during the visit

During the visit, we ask that you follow these measures to limit the risk of contagion to both participants and communities:

  1. Maintain social distancing throughout the event where ever possible, and avoid shaking hands.
  2. Wear a mask in all communal areas of the lodge. These are optional for the symposium sessions.
  3. Sanitise hands frequently (hand sanitizer and spare face masks will be provided).
  4. If at any time you feel unwell, please inform the emergency contacts as soon as possible.  Please see below for more information on common symptoms relating to Covid-19.

Covid-19 protocol: 

If any participant (including the event organizers) feel unwell and/or present symptoms of Covid-19 at any point during the visit, the following steps will be taken:

  1. The affected person will need to isolate from the group in their hotel room
  2. They will then be asked to take a Covid-19 test supplied by Tusk team, and remain isolated until the results are returned. (Results take up to 24 hours)
  3. If the test is negative: The participant will be able to rejoin the group (if they feel well enough)
  4. If the test is positive, the following steps will be taken:
  5. For anyone that receives a positive test result:
  • Must continue to isolate in their room.
  • Contact tracing will be done to find people who have been in close contact and they will be asked to take a lateral flow test
  • Event organisers will help where needed with logistics, i.e. rearranging of flights, transport, food and water
  • If anyone needs emergency medical attention, the emergency contact will seek immediate medical assistance from the most appropriate medical facility
  • Any additional costs incurred as a result of a positive Covid-19 test result during the visit will need to be covered by the participant and/or their organisation.

Main symptoms of COVID-19: (As per UK National Health Service (NHS))

  • A high temperature – this means you feel hot to touch on your chest or back (you do not need to measure your temperature)
  • A new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual)
  • A loss or change to your sense of smell or taste – this means you’ve noticed you cannot smell or taste anything, or things smell or taste different to normal